Utility Procurement: How Multi-Location Enterprises Source Energy and Protect Negotiated Savings

UEM0

A procurement team spends six months running an RFP for electricity supply across 47 sites. They negotiate a contract that beats the market by 12 percent on a $4.8 million annual spend. Six quarters later, a billing audit reveals the savings never fully materialized. Two suppliers misapplied the contracted rate. One site got migrated to a higher tariff after a meter swap. Three locations renewed at incumbent rates because no one caught the auto-renewal window. The contract worked. The execution did not.

Utility procurement is the strategic process of sourcing electricity, natural gas, water, and waste services to secure favorable rates, terms, and reliability. For multi-location enterprises, the challenge is not running the procurement event. It is sustaining the negotiated value across hundreds of invoices and dozens of contracts every month after the contract is signed. This article explains how utility procurement works, the contract structures available, and why ongoing utility expense management determines whether procurement savings reach the bottom line.

Utility Procurement Defined for Enterprise Operations

Utility procurement covers the sourcing, negotiation, and contracting of regulated and deregulated commodity services. In regulated markets, the local distribution company (LDC) sets rates approved by the public utility commission, and procurement focuses on rate class selection and consumption optimization. In deregulated markets, currently 17 states for electricity and 18 for natural gas, enterprises can choose retail energy suppliers (ESCOs) and negotiate fixed-price contracts, indexed contracts, or hybrid block-and-index structures.

The procurement decision drives 33 to 67 percent of the utility bill. Tariff structures, term length, and supplier selection establish the cost ceiling for the contract period. Everything that happens after, including invoice accuracy, rate application, and renewal management, determines whether that ceiling holds.

Contract Type Price Behavior Best For Risk Profile
Fixed-price contract Locked rate for full term Budget certainty, stable load Misses market dips
Indexed contract Tied to monthly market price Risk-tolerant, market timing Bill volatility
Block-and-index Portion fixed, portion indexed Balanced risk and reward Requires monitoring
Default utility supply LDC-set rate, no negotiation Small loads, no procurement bandwidth Rarely lowest cost

 

The Five-Stage Utility Procurement Lifecycle

Effective enterprise utility procurement runs as a continuous lifecycle, not a discrete event. Each stage produces inputs the next stage requires.

Assessment. Aggregate 12 to 24 months of consumption data, validate the historical baseline, and define load profile, peak demand, and growth assumptions for each site.

RFP and supplier evaluation. Issue requests for proposal to qualified retail suppliers, compare pricing structures, evaluate creditworthiness, and benchmark against market rates.

Contract negotiation. Negotiate price, term length, swing tolerances, bandwidth provisions, pass-through clauses, and termination conditions. Clarify how regulatory cost components flow through to the customer.

Implementation. File enrollment with the LDC, validate that contracted rates appear correctly on the first three invoices, and load contract terms into a contract repository with renewal alerts.

Validation and renewal. Audit invoices against contracted rates monthly, monitor market for early renewal opportunities, and act on auto-renewal windows 60 to 90 days before expiration to avoid evergreen rollover at incumbent rates.

Why Procurement Savings Erode Without Ongoing Oversight

A 5 percent procurement saving on $3 million in annual energy spend equals $150,000. A 2 percent billing error rate after the contract is signed equals $60,000 of that saving lost. Without bill validation, 40 percent of the negotiated value walks out the door.

Most procurement organizations measure success at contract signing. The negotiated rate goes into a spreadsheet, the procurement team moves to the next category, and the savings are reported as captured. The reality is messier.

Suppliers misapply contracted rates. Onboarding errors, system migrations, and meter changes can route accounts to default rates instead of the negotiated tariff.

Auto-renewal clauses lock in incumbent terms. Procurement teams that miss the notification window typically 60 to 90 days before expiration, get renewed at evergreen rates that often exceed market.

New sites enroll at default rates. Acquisitions, openings, and relocations bring meters that were never part of the original procurement scope.

Pass-through charges drift. Capacity, transmission, ancillary, and regulatory components billed outside the contracted commodity rate can grow faster than expected without notice.

Contracts expire without record. When contract terms live in a procurement folder rather than an active system, expiration dates pass without action.

How RadiusPoint Protects Utility Procurement Value

RadiusPoint operates Utility Expense Management as the execution layer that protects procurement savings after the contract is signed. The hybrid model combines the ExpenseLogic platform with managed audit and recovery services, so negotiated rates translate to actual invoice accuracy.

ExpenseLogic stores contract terms, tariff schedules, and renewal dates alongside the invoice data they govern. Every utility bill receives a line-item audit at the meter level, comparing billed rates against contracted rates and flagging exceptions for vendor dispute. Pass-through charges, ancillary fees, and regulatory components are validated against the original contract structure. Renewal alerts fire before auto-renewal windows close.

RadiusPoint vendor evaluation services support the procurement event itself, benchmarking supplier pricing, evaluating creditworthiness, and reviewing contract terms against current market conditions. One client reduced waste expenditure by 28 percent through vendor and contract optimization. Another captured $40,000 in cost avoidance through proactive contract management.

Together, the procurement and post-procurement workflow transforms expense management from a chore into a strategic advantage. The negotiated rate becomes the realized rate, and finance teams gain actionable business intelligence on supplier performance across the contract term.

The Cost of Procurement Without Execution

Multi-location enterprises face a recurring pattern. Procurement secures favorable rates. Execution leakage erodes the savings. Renewal windows pass quietly. The next procurement cycle starts from a weakened baseline. Closing the loop requires utility expense management as the operational backbone for procurement, not a separate workstream.

Procurement Outcome Without UEM Execution With UEM Execution
Year 1 negotiated savings 60-70% of contract value reaches P&L 95%+ of contract value reaches P&L
Auto-renewal management Reactive, often missed Alerts 90 days before expiration
New site enrollment Default rate by exception Contracted rate by default
Pass-through validation Trust the supplier invoice Line-item audit every cycle

Move from scattered data to strategic savings. Schedule a utility expense assessment to quantify the gap between your negotiated rates and your billed rates, and identify the recovery potential in your active contracts.

What Is ESG Reporting? A Practical Guide for Modern Businesses

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Not long ago, Environmental, Social, and Governance (ESG) goals were a “nice-to-have” for many organizations, a footnote in an annual report or a small section on the company website. Today, that has fundamentally changed.

ESG reporting has moved from the periphery to the core of business strategy, driven by intense pressure from investors, regulators, and customers who demand transparency and accountability.

But for many executives, a common concern has emerged: “We have ESG goals, but no clear way to report on them accurately.”

This isn’t a failure of ambition; it’s a data problem.

So, what is ESG reporting, and why has it become one of the most critical challenges for businesses today?

What Is ESG Reporting?

ESG reporting is the process of publicly disclosing an organization’s data related to its environmental, social, and governance performance. It’s a framework for measuring a company’s impact beyond its financial results. Unlike traditional financial reporting, which focuses on profit and loss, this reporting provides a holistic view of a company’s sustainability and ethical footprint.

Let’s break down the three pillars:

  • Environmental (E): This pillar covers a company’s impact on the planet. The data required includes energy consumption, water usage, greenhouse gas (GHG) emissions (Scope 1, 2, and 3), waste management, and resource depletion.
  • Social (S): This pillar addresses how a company manages relationships with its employees, suppliers, customers, and the communities where it operates. Key data points include employee health and safety, labor standards, diversity and inclusion metrics, and data privacy.
  • Governance (G): This pillar deals with a company’s leadership, executive pay, audits, internal controls, and shareholder rights. It’s about ensuring the company is managed ethically, transparently, and in the best interests of its stakeholders.

While often confused with Corporate Social Responsibility (CSR) or sustainability reports, ESG reporting is distinct. It is a data-driven, formal disclosure process tied to specific frameworks (like GRI, SASB, or TCFD) and is increasingly scrutinized by investors and regulators.

Read RadiusPoint Case Study on ESG for an in-depth understanding.

Why ESG Reporting Is No Longer Optional

The shift toward mandatory and standardized reporting is being driven by three powerful forces:

  1. Investor and Financial Pressure: Investors and lenders no longer see ESG as a non-financial issue. They recognize that strong ESG performance is a proxy for good management and long-term financial resilience. They are increasingly using ESG data to assess risk, allocate capital, and make investment decisions.
  2. Regulatory and Compliance Expectations: Governments worldwide are introducing regulations that mandate ESG disclosure. The European Union’s Corporate Sustainability Reporting Directive (CSRD) and the U.S. Securities and Exchange Commission’s (SEC) proposed climate disclosure rules are just two examples. Compliance is quickly becoming non-negotiable.
  3. Brand Trust and Customer Expectations: Modern consumers want to buy from and work for companies that align with their values. A strong, transparent ESG report is a powerful tool for building brand trust, attracting and retaining talent, and differentiating your business in a crowded market.

Why Is ESG Reporting So Hard?

If the importance of ESG is so clear, why do so many companies struggle with it? The answer lies in the data. It is fundamentally a data collection, aggregation, and validation challenge. The traditional approach is often a logistical nightmare.

  • Manual Data Collection: Key data, especially for the “Environmental” pillar, is often trapped in thousands of PDF utility bills, spreadsheets, and disparate vendor portals. Collecting this information manually is a monumental task, prone to human error.
  • Accuracy and Consistency Issues: Without a centralized system, ensuring data is accurate, consistent, and auditable across dozens or hundreds of locations is nearly impossible. How can you be sure the energy consumption data from one facility is measured the same way as another?
  • Time and Resource Drain: The manual effort required to gather, clean, and report on ESG data consumes thousands of hours from finance, operations, and sustainability teams, pulling them away from their core responsibilities.

Read how RadiusPoint eliminated 800 hours of manual data collection for ESG reporting.

How Technology Simplifies ESG Data Collection

The biggest hurdle in this reporting is often the “E” in ESG, specifically, gathering accurate data on energy consumption, emissions, and other environmental metrics. This is where technology and specialized services can make a transformative impact.

At RadiusPoint, we support organizations by automating the most challenging part of this process. Our core business is processing and auditing complex, location-based invoices, including telecom, utility, and waste. This provides a direct, automated, and auditable data stream for your reporting needs.

Instead of manually chasing down hundreds of utility bills, our platform captures, validates, and centralizes all your energy and utility data. This means that when it’s time to report on your Scope 2 emissions or overall energy consumption, the data isn’t just available, it’s accurate, consistent, and ready for your ESG framework.

Conclusion: From Burden to Business Intelligence

ESG reporting is evolving from a burdensome compliance exercise into a powerful source of business intelligence that can unlock cost savings, mitigate risk, and enhance brand value. The key to success is moving beyond manual processes and embracing a data-driven approach.

By automating the collection of foundational data, like your energy and utility consumption, you can transform reporting from a source of frustration into a strategic advantage. It allows you to focus less on chasing data and more on using it to build a more resilient, sustainable, and profitable business. Ready to streamline your ESG data collection?

Learn how RadiusPoint can provide the accurate, auditable data you need to power your ESG reporting.

Contact RadiusPoint.

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Role of Utility Expense Management in Enhancing Sustainability

UEM, UEM Managed Services, UEM page6

The Crucial Role of Utility Expense Management (UEM) in Enhancing Sustainability

In the pursuit of a more sustainable future, businesses and organizations are increasingly turning their attention to the management of utility expenses. Energy, water, and other utility costs not only impact the bottom line but also have significant environmental implications. By implementing effective utility expense management (UEM) strategies, businesses can reduce resource consumption, lower costs, and contribute to a more sustainable planet.

Understanding Utility Expense Management

Utility expense management involves the monitoring, analysis, and optimization of energy, water, and other utility costs within an organization. It encompasses various practices, including tracking usage patterns, identifying inefficiencies, implementing conservation measures, and leveraging technology to optimize resource consumption.

Benefits of UEM for Sustainability

  1. Reduced Environmental Impact: By actively managing utility expenses, organizations can identify areas of excessive resource consumption and implement measures to reduce waste. For example, businesses can significantly decrease their carbon footprint and conserve valuable natural resources by investing in energy-efficient appliances, optimizing heating and cooling systems, and minimizing water usage.
  2. Cost Savings: Effective utility expense management not only benefits the environment but also yields significant cost savings for businesses. By reducing energy and water consumption, organizations can lower their utility bills and allocate resources to other areas of operation. Additionally, many sustainability initiatives, such as installing solar panels or upgrading to energy-efficient lighting, may qualify for financial incentives and rebates, further enhancing cost savings.
  3. Enhanced Corporate Social Responsibility (CSR): Demonstrating a commitment to sustainability through responsible resource management can enhance an organization’s reputation and brand image. Consumers and stakeholders increasingly expect businesses to operate in an environmentally responsible manner. By actively managing utility expenses and reducing environmental impact, companies can strengthen their CSR initiatives and attract environmentally-conscious customers and investors.
  4. Regulatory Compliance: As governments worldwide enact stricter environmental regulations, businesses face increasing pressure to comply with sustainability standards. Effective utility expense management can help organizations meet regulatory requirements by reducing emissions, conserving resources, and adopting eco-friendly practices. By staying ahead of regulatory changes, businesses can avoid fines and penalties while positioning themselves as leaders in sustainability.
  5. Long-Term Resilience: Investing in sustainability through utility expense management fosters long-term resilience for businesses. By reducing reliance on finite resources and minimizing exposure to volatile energy markets, organizations can mitigate risks associated with resource scarcity and price fluctuations. Embracing sustainability also future-proofs businesses against evolving consumer preferences and regulatory trends, ensuring continued relevance and competitiveness in a rapidly changing world.

Best Practices for Utility Expense Management

  • Conducting Regular Audits: Regularly assess utility bills, meter readings, and consumption patterns to identify areas of inefficiency and opportunities for improvement.
  • Implementing Energy-saving Technologies: Invest in energy-efficient appliances, lighting systems, and HVAC equipment to reduce energy consumption and lower utility costs.
  • Employee Engagement: Educate employees about the importance of resource conservation and encourage participation in sustainability initiatives through training programs and incentive schemes.
  • Leveraging Technology: Utilize energy management software, smart meters, and IoT devices to monitor and control utility usage in real time, enabling proactive decision-making and optimization.
  • Setting Targets and KPIs: Establish clear sustainability goals, such as reducing energy consumption by a certain percentage or achieving specific emissions targets, and track progress using key performance indicators (KPIs).

Conclusion

Effective UEMt is a cornerstone of sustainable business practices, offering environmental, economic, and social benefits. By optimizing resource consumption, reducing costs, and demonstrating a commitment to environmental stewardship, organizations can enhance their competitiveness, strengthen their brand reputation, and contribute to a more sustainable future for generations to come. Embracing sustainability through utility expense management is not only a strategic imperative but also a moral obligation in the face of global environmental challenges.

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UEM Collaboration Saves Over $1 Million

Case Study, UEM, UEM Managed Services4

UEM Collaboration Saves National Home Builder Over $1 Million

RadiusPoint recently collaborated with a national home builder to simplify the process of utility ordering and ensuring installations for more than 5,000 new home projects yearly. During this collaboration, RadiusPoint uncovered monthly billing exceeding $25,000 for homes sold two years earlier and identified over $100,000 in refunds from vendors holding funds for closed locations. The anticipated annual cost savings for this client are estimated to surpass $1 million, based solely on the initial six months of RadiusPoint’s services.

Background

A national home builder faced significant challenges in various areas, particularly in handling utility vendors, invoices, and expenses. With multiple divisions under corporate management and an annual workload of over 5,000 new home projects, each division independently managed meter installations but directed the resulting invoices to the corporate office for payment. This decentralized process led to numerous problems, including multiple service outages that required division intervention to restore services.

Issues

The initial challenge for the home builder revolved around service setup. Several individuals in each division handled order placements, causing delays in meter installation and service initiation, consequently impacting the start of construction projects. Additionally, the lack of a standardized process and the involvement of multiple individuals led to vendors not sending invoices to the corporate office. Often, invoices were mistakenly delivered to empty lots without mailboxes, resulting in returns. Subsequently, vendors would disconnect services, further delaying the work of trade workers on the homes. These complications collectively resulted in significant losses, amounting to thousands of dollars due to decreased productivity.

The subsequent problem concerned accurately tracking expenses related to meter usage. Typically, builders assign charges for individual homes to different accounting codes, enabling corporate oversight across various completion stages. This accounting system also offers insights into the completion date and turnover to the Sales department. However, while the corporate office had a daily method for monitoring home progress and stages, there was no established process to align this information with monthly utility expenses.

Adding to the list of issues was the discontinuation of services after home sales. Although each division was responsible for disconnecting services, this task was often neglected. The process of transferring services to the new homeowner’s name relied on the homeowner, but due to consistent confusion around final permit approvals and multiple contacts required with the vendor, ensuring that the homeowner completed this step was frequently overlooked.

Solutions

Service Order Placement

In their initial interaction with the Accounts Payable department, RadiusPoint pinpointed various issues that could be resolved through their Invoice Processing services, offering improved invoice management and cost allocation. While assessing the current service order process, RadiusPoint identified a fundamental issue underlying most of the problems faced. Leveraging their proprietary software, ExpenseLogic, the RadiusPoint team developed a streamlined service order process for each division. This involved creating a customized order form tailored to the builder’s requirements. The form also featured a link accessible on the builder’s tablet, enabling on-site service order placements.

Another valuable feature contributing to the process streamlining was the capability for the builder and their team to include permits or necessary documents when placing orders with utility vendors for future needs. Many utility vendors require a city government-issued permit before setting up a meter at a property. RadiusPoint incorporated this ability to attach documents to the order forms tailored for each builder’s requirements. These documents are centralized in the Site Manager Dashboard within ExpenseLogic, ensuring easy access not only for the division but also for anyone within the corporate structure. This customized addition significantly reduced the hours spent searching for documents previously held by one individual.

Timely order placement and ensuring prompt meter setups were crucial, and RadiusPoint facilitated this by collaborating with vendors through ExpenseLogic’s Moves, Adds, Changes & Disconnect (MACD) module. This module provided comprehensive tracking of the ordering process and seamlessly connected with the Invoice Processing section to guarantee proper invoice setup and allocation to the correct Cost Center, ready for the first invoice. One significant corporate benefit was the RadiusPoint team’s ability to track missing invoices. Daily Missing Bill reports were generated to identify vendor invoices that hadn’t been received. RadiusPoint then contacted the vendors to retrieve and process these invoices. Prior to RadiusPoint’s involvement, missing invoices could result in the property receiving the invoice after service disconnection, causing site downtime and productivity loss.

Proper Accounting and Allocation

ExpenseLogic functions as comprehensive accounting software, enabling the allocation of invoices to Cost Centers or project codes. Leveraging the builder’s daily report illustrating the 12 stages of home completion, RadiusPoint easily devised a solution for accurate allocation. They implemented a daily import system into ExpenseLogic, aligning Cost Centers with invoice expenses. This method ensured precise monthly expense allocation corresponding to each home’s building stage, facilitating accurate chargebacks and providing enhanced visibility into expenses. Additionally, it offered improved forecasting capabilities for total costs, adding value to the process.

Disconnecting Utility Services

One frequently overlooked aspect was the essential follow-up required after home sales. Divisions were responsible for contacting the vendor two weeks post-sale to confirm the new homeowner’s transfer of electric, gas, and water services into their name. Due to difficulties in tracking the home-building stage, these follow-ups often slipped through the cracks. Compounding the issue, vendors sometimes hesitate to change the account name due to pending permits or final inspections, necessitating additional follow-ups after inspection completion. Failures in inspections further prolonged the process. These hurdles transformed what should have been straightforward into a complicated and time-consuming procedure.
RadiusPoint established a clear timeline for vendor follow-up. By utilizing the MACD module in ExpenseLogic for service orders, the follow-up, including any required documentation, became more efficient. With all stages meticulously tracked, upon receiving subsequent invoices, RadiusPoint ensured the final bill accuracy and requested any outstanding credits, streamlining the process.

Results

The custom processes established by RadiusPoint through ExpenseLogic enabled numerous end users to not just initiate orders but also track home stages, offering clearer insights into utility expenses for each home build. This innovative approach empowered the home builder to reassign staff and, within the initial six months, achieve nearly $1M in savings.

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Streamlining UEM Operations with Expense Management Software

Cloud Expense Management, cost savings, Solutions - UEM, UEM, UEM Managed Services0

Streamlining Operations: The Role of Expense Management Software in Utility Expense Management 

In today’s dynamic business environment, where every penny counts, efficient expense management is paramount. One often underestimated aspect of this financial jigsaw is Utility Expense Management (UEM). Fortunately, the advent of technology has given rise to powerful tools, with expense management software leading the charge. In this article, we explore the benefits of leveraging expense management software for UEM, shedding light on how these digital solutions can revolutionize the way businesses handle their utility expenses.

The Complexity of Utility Expense Management

Utility expenses pose a unique challenge for businesses. The dynamic nature of utility costs, fluctuating rates, and the need for meticulous tracking make UEM a complex task. Manually managing utility expenses not only consumes valuable time but is also prone to errors, making it imperative for businesses to seek more streamlined solutions.

Expense management software has evolved to become an indispensable tool for organizations looking to optimize their financial processes. When it comes to UEM, these digital solutions offer a range of features that simplify the entire utility expense management lifecycle.

Benefits of Expense Management Software in UEM

  1. Automated Data Capture: Expense management software automates the collection and recording of utility expense data. This reduces the likelihood of human error, ensuring that businesses have accurate and up-to-date information at their fingertips.
  2. Real-Time Monitoring and Reporting: With expense management software, businesses can monitor utility expenses in real-time. This capability provides a clear overview of usage patterns, allowing for quick identification of anomalies and the prompt implementation of cost-saving measures.
  3. Integration with Utility Providers: Many expense management software solutions offer integrations with utility providers. This facilitates seamless data exchange, enabling businesses to access billing information, track consumption, and reconcile invoices directly within the software.
  4. Policy Enforcement: Expense management software allows businesses to enforce spending policies related to utility expenses. This ensures that employees adhere to guidelines, preventing unnecessary expenses and promoting responsible resource usage.
  5. Customized Reporting and Analytics: Businesses can generate customized reports and analytics related to their utility expenses. This empowers decision-makers with valuable insights, helping them identify areas for improvement and make informed choices to optimize costs.
  6. Streamlined Approval Workflows: Automating approval workflows is a key feature of expense management software. This streamlines the process of approving utility-related expenses, reducing delays and ensuring that payments are made on time.
  7. Mobile Accessibility: Many expense management solutions offer mobile applications, allowing users to manage utility expenses on the go. This accessibility is especially beneficial for businesses with remote or traveling employees.
  8. Scalability: As businesses grow, so do their utility expenses. Expense management software is scalable, accommodating the evolving needs of organizations regardless of their size.

Conclusion

In the realm of Utility Expense Management, embracing technology is not just a choice; it’s a strategic imperative. Expense management software has emerged as a game-changer, offering a comprehensive solution to the challenges posed by utility expenses. By automating processes, providing real-time insights, and promoting responsible spending, these digital tools empower businesses to take control of their utility expenses, fostering financial health and operational efficiency in the ever-evolving landscape of modern business. As organizations strive for excellence in expense management, integrating software solutions into their UEM strategy is a step towards a more agile, informed, and cost-effective future.

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ESG Reporting: Eliminating 800 Man-Hours of Data Gathering

Case Study, cost savings, UEM0

Many organizations have a workable Corporate Social Responsibility (CSR) plan in place.  However, Environmental Social Governance (ESG) will be the new benchmark going forward to ensure that both your organization and brand stay relevant and socially acceptable.  How does your organization get ready and stay ready for this very intricate and detailed reporting that is required for electric, gas, and water consumption?

Challenge

A nationwide retailer with over 1,600 locations has required reporting for the electric, gas and water consumption for each one of their locations.  The information required must be gathered from the monthly invoices.   The time to gather this information manually would have taken over 800 hours which would have involved someone reviewing each invoice for each month and contacting the vendor for the necessary information that was missing from the invoice.

Issues to Resolve

  1. Time constraints – the reporting is needed during the 1st quarter of the year for the previous year
  2. Personnel constraints – The Accounts Payable team did not have time which required temporary staff to be hired
  3. Knowledge Gap – the vendor’s invoices vary from vendor to vendor so being able to read an electric, gas, or water invoice was necessary to get the work completed timely
  4. Invoice Availability – the invoices for a portion of the required review had been moved off-site and had to be recalled for this review.

Opportunity

Identifying the requirements early in the relationship with RadiusPoint and this client created the perfect opportunity for this client to have the required reporting in advance of the need.  RadiusPoint provides the monthly utility expense management services for each of the 1,600 locations from receipt of the invoice to the bill pay portion of the process.  This utility expense management also involves energy expense management that identifies the usage in kWh, therms, and gallons to create more detailed reporting.  Using the information that was already being gathered from the invoices and adding the additional required information, RadiusPoint was able to ensure that this client had the required reporting by location for each type of service.

Solutions

The data usage that is needed from each invoice is compiled by the chosen ESG company that creates the client’s overall ESG report.  Having this accurate data when it is needed was paramount to the client.   The data is required during the first quarter of the next year for the previous year which puts a large burden on an already busy Accounts Payable department.  RadiusPoint was able to pull together the reporting and provided an ongoing report solution so that the following year, the report would be completed by the last week of January for the entire previous year.  This solution allows the RadiusPoint team to review the data and add any missing components on a monthly basis to ensure that all data is reported for the year by the beginning of the following year.  This solution alone eliminated the normal delays of trying to identify who would be pulling together this information and when it would be provided.

Once the client looked at hiring temporary staff to pull the additional required data from the invoice, it was determined that this project would involve over 800 man-hours for the 1,600 locations.  RadiusPoint’s solution provided most of the required usage data and the RadiusPoint team was able to go through and identify the missing information quickly to populate as required.

Utility invoices are not easily deciphered and having staff to read the invoices and gather the necessary data was a stumbling block for this client.  Trying to find the staff that could perform this data gathering task that was knowledgeable about the electric, gas and water services was problematic.  RadiusPoint’s team has an ESG department with knowledgeable personnel that easily filled this knowledge and personnel gap for the client.

Having the invoices on hand presented a problem for this client but it was one that was easily resolved by RadiusPoint.  All invoices processed by RadiusPoint are electronically attached to the account number and the digital image is saved for up to seven (7) years.  Reviewing past invoices was made easy with the information readily available at the click of a mouse.

The Results

Most ESG programs make provisions for reducing the cost of those services, but the “how” to achieve these cost reductions can be hard to predict.   Measuring consumption is the first step in the right direction to reducing usage and monthly costs.  The monthly ESG management services allow for the client to see the usage information on a monthly basis which in turn allows for necessary pivots that could result in a reduction of usage.

RadiusPoint’s monthly invoice processing and expense management services manage the utility invoice from receipt to payment of the invoice.  Utility and telecom auditing are also important parts of the monthly service that allows RadiusPoint to fully manage the entire lifecycle of the utility or telecom invoice and service.  This client saved over $48k and received their detailed and required ESG reporting on time.