Utility Expense Management
Utility Expense Management (UEM) is the process of receiving, auditing, allocating and reporting an organization’s electricity, gas, water and waste invoices across every site. RadiusPoint delivers UEM through its ExpenseLogic software and a team that audits invoices at meter level against tariff and contract rates, flags closed and vacant site billing, and returns allocated cost data.
Proof: Founded in 1992 · Women-owned business (WBENC) · ISO 9001 certified since 2002 · Amalgam Insights 2024 TEM Vendor SmartList, Distinguished Vendor · Capterra 4.8 from 31 reviews · One client cut utility expenses 12% with vacant cost recovery
UEM Services: ExpenseLogic Software Plus a Team That Does the Work
RadiusPoint’s utility expense management services cover every utility invoice from receipt to payment. RadiusPoint’s team receives and validates each invoice, audits it at meter level, allocates the cost and works with vendors to correct billing errors. RadiusPoint can pay vendor invoices for clients once the client funds the account. ExpenseLogic gives your managers one dashboard of usage and cost across every location. The result is tighter cost control, hard and soft cost savings, and fewer service interruptions.
- Receives and validates every utility invoice with line-item detail
- Opens and closes utility service as your sites open and close
- Allocates consumption costs to the right location, department and cost center
- Flags usage spikes and cost overages by site through ExpenseLogic exception reports
See how RadiusPoint’s utility expense management solution receives, audits and allocates invoices for every site you run.
What Utility Bill Management Services Deliver
RadiusPoint’s UEM team takes over the utility invoice processing line, from receipt of monthly invoices through line-item audits and cost allocation, so your staff spends less time on utility bills. The work is hard to do in-house: tariffs and rate classes change, invoice data varies from one provider to the next, and weather moves usage from month to month. Working in ExpenseLogic, the team searches for billing errors, flags consumption that crosses set thresholds before it becomes a budget problem, and obtains recredits from vendors when charges are wrong.
ExpenseLogic reporting is tailored to each client’s needs, including weather normalization, utility benchmarking, carbon and CO2 reporting, and industry-specific reports such as Vacant Cost Recovery. Reports can arrive by scheduled email or export to Excel, CSV or PDF.
- Automated invoice processing saves labor time and cost
- Line-item data capture feeds budget reports and accrual files
- Utility procurement in deregulated markets can lower energy costs
- Line-item audits by meter pinpoint overages and help optimize consumption
How Utility Expense Management Works
Utility bill management across the lifecycle of every invoice
Utility Invoice Reception & Input
Every invoice cycle starts with receipt. RadiusPoint receives each utility invoice, validates it and enters the line-item detail into ExpenseLogic, including kWh, therms, CCF, gallons, service dates and charges, so the data is ready for audit and reporting. ExpenseLogic stores an image of every invoice for later recall and review.
Invoice Audit & Error Rectification
RadiusPoint runs monthly line-item audits on every utility invoice. RadiusPoint’s team checks each meter’s charges against contract and tariff rates, then runs consumption-based and threshold-based checks. RadiusPoint disputes wrong charges with the vendor. Your team also receives a monthly utility billing analysis that reviews whether each service is billed at the right rate.
Usage Tracking & Cost Allocation
RadiusPoint tracks kWh, therms, CCF and gallons for every account, so usage is reported, analyzed and, where possible, optimized. Usage is tracked by individual meter number, which lets ExpenseLogic allocate each monthly invoice to the correct location, department and cost center. Your team can also view site equipment by location and serial number.
Reporting & Analytics
ExpenseLogic reporting covers both internal needs and government-regulated reporting requirements. Reports draw on meter read usage and service dates, which keeps the Usage Analysis, CO2 and Weather Normalization reports tied to actual billing periods. The Exceptions report flags cost overages, and reports can compare sites and date ranges.
Why Do Multi-Site Organizations Choose RadiusPoint for Utility Expense Management (UEM)?
RadiusPoint, founded in 1992, adapts ExpenseLogic reporting to the analysis each client needs, from site benchmarking to vacant cost recovery. Property management clients, for example, needed reports on move-in and move-out timing and on utility costs at units where a tenant moved out and never transferred the account. RadiusPoint’s software team built a Vacant Cost Recovery (VCR) reporting function into ExpenseLogic to meet that need.
Utility Benchmarking
Task Automation
Reporting Analytics
In this video, two RadiusPoint clients describe the biggest benefits their organizations have seen: less labor time and cost, the level of service they receive, and services customized to each client’s needs.
What Stands Behind Our Energy Expense Management Services
Rated and Recognized
RadiusPoint was named a Distinguished Vendor in the Amalgam Insights 2024 Vendor SmartList for Telecom Expense Management, and ExpenseLogic is rated 4.8 on Capterra from 31 reviews.
The RadiusPoint Mission
RadiusPoint’s mission is to automate the processing of each client’s monthly utility bills, so managers get clear visibility into utility usage and cost by site and achieve savings through energy optimization.
Expert Energy Guidance
RadiusPoint’s utility bill analysis gives clients the guidance they need to make energy decisions site by site. The RadiusPoint help desk handles site open and close services, setting up and disconnecting utility service as locations change. In deregulated markets, RadiusPoint also supports utility procurement, so clients save time and cost when they source energy.
Accounts Payable
- Cost Allocation
- Accrual Files
- ERP and Accounting Interface Files
Wireless Management
- Device Detail Storage
- Line Contract Detail and Audit
- Email Reports
Asset Management
- Storage of Assets
- Identification by Serial Number
- Interface with HR Employee ID
Contract Management
- Image Storage
- Terms and Conditions Retention
- Contract Expiration Alerts
Reporting and Analytics
- Audit Analysis
- Budget Reporting
- Comparison Reporting
MAC Ticket System
- Client-Defined Portal
- Approval Process by User Group
- Move, Add and Change Tickets
Expense Audit
- Line Item Detail Audit
- Contract Compliance
- Dispute Tracking
Document Management
- Image Storage by Account, Invoice Number
- Permissions-Based Image Recall
- Elimination of Paper
Utility Bill Management: How Multi-Site Teams Run the Monthly Cycle
Multi-site teams run utility bill management as one monthly cycle: confirm every expected bill arrived, check it against tariff and usage, and pay on time. The month closes once exceptions like estimated reads, closed sites still billing and late fees are cleared and coded data reaches finance. RadiusPoint runs that cycle for clients in ExpenseLogic. […]Read More
Utility Contract Management: Tracking Supply Terms, Renewals and Rates
Utility contract management means tracking signed electricity, gas and utility service contracts so each renewal is decided on time and each bill matches the contract. Miss a notice window and accounts can roll onto holdover, month-to-month or default service pricing. RadiusPoint ties contract end dates and rates to each account in ExpenseLogic, so audits catch […]Read More
Utility Bill Audit Services: What a Provider Checks and How Fees Work
In April 2009, Connecticut’s Office of Policy and Management asked for proposals on a job most finance teams will recognize. Roughly 3,000 electric accounts and 550 natural gas accounts across 29 executive branch agencies needed someone to review three to five years of energy bills, find the errors and recover the overpayments. The compensation clause […]Read More
Questions to Ask a Utility Expense Management Provider Before You Sign
Ask a utility expense management provider what happened to the electric, gas and water accounts at the last location you closed. That one answer tells you more than an hour of demo. Some providers can name the meter, the final bill and the date service stopped. Others can tell you only that an invoice arrived […]Read More
Critical Need for Demand Planning and Forecasting in Utility Management
The CFO of a multinational manufacturing firm stares at the latest utility bill, a sprawling document detailing energy consumption across dozens of facilities. The numbers are higher than anticipated, yet again. There is no clear understanding of why, nor a reliable method to predict future costs or identify potential savings. This scenario, unfortunately, is a […]Read More
Utility Procurement: How Multi-Location Enterprises Source Energy and Protect Negotiated Savings
A procurement team spends six months running an RFP for electricity supply across 47 sites. They negotiate a contract that beats the market by 12 percent on a $4.8 million annual spend. Six quarters later, a billing audit reveals the savings never fully materialized. Two suppliers misapplied the contracted rate. One site got migrated to […]Read More
What Is ESG Reporting? A Practical Guide for Modern Businesses
Not long ago, Environmental, Social, and Governance (ESG) goals were a “nice-to-have” for many organizations, a footnote in an annual report or a small section on the company website. Today, that has fundamentally changed. ESG reporting has moved from the periphery to the core of business strategy, driven by intense pressure from investors, regulators, and […]Read More
The Role of Utility Expense Management in Sustainability
Utility expense management supports sustainability by giving organizations the granular spend data ESG reporting actually requires: usage by meter, by location and by vendor, which is exactly the data most companies lack when a board or investor asks for Scope 3 emissions figures. The same audit that finds billing errors also finds the vacant-site charges […]Read More
UEM Collaboration Saves Over $1 Million
UEM Collaboration Saves National Home Builder Over $1 Million RadiusPoint recently collaborated with a national home builder to simplify the process of utility ordering and ensuring installations for more than 5,000 new home projects yearly. During this collaboration, RadiusPoint uncovered monthly billing exceeding $25,000 for homes sold two years earlier and identified over $100,000 in […]Read More
Streamlining Utility Expense Management with Expense Software
Utility expense management software automates data capture, monitors usage in real time, integrates directly with utility providers, enforces spending policy, and generates the customized reporting finance teams need to act on utility spend rather than just record it. The complexity of utility billing, fluctuating rates, meter-level tracking across dozens of locations, is exactly what makes […]Read More
ESG Reporting: Eliminating 800 Man-Hours of Data Gathering
Many organizations have a workable Corporate Social Responsibility (CSR) plan in place. However, Environmental Social Governance (ESG) will be the new benchmark going forward to ensure that both your organization and brand stay relevant and socially acceptable. How does your organization get ready and stay ready for this very intricate and detailed reporting that is […]Read More
