Director | Manager of Accounts Payable2022-12-03T08:48:42-05:00

Director | Manager of Accounts Payable

As an AP Manager, you are concerned with ensuring payments are made on time, error free. With the amount of invoices that come through, it can be cumbersome to check every line item detail before payment is made. A reliable Expense Management partner should offer services that will manage your invoice from receipt to payment, while tracking the entire lifecycle of an invoice. During the Set up process, a Work flow should be created that is specific to your company’s financial reporting similar to RadiusPoint ‘s Work flow (Click here to see a sample timeline for a set up.) Having one software platform, like ExpenseLogic to fully manage each invoice will ensure payments are paid on time, error-free.

Frequently Asked Questions

Can the solution provide an Interface file, or will our AP team need to enter the account information into our accounting system?2019-06-20T09:00:42-04:00

RadiusPoint will create an Upload file that will interface with your current accounting software for proper allocation and to eliminate any keying of invoice information.

Who will be responsible to contact the vendor for a misapplied payment or disconnect notice?2019-06-20T08:59:42-04:00

RadiusPoint will take full responsibility for all invoices that are under the payment services to work with the vendor to correctly apply the payments and to resolve any disconnect notices.

Can the invoices be paid during this process or will we have to continue cutting checks?2019-06-20T08:59:09-04:00

RadiusPoint will take full responsibility of getting the invoices paid in a timely manner.  In addition, RadiusPoint will create an Upload file that will interface with your current accounting software for proper allocation and to eliminate any keying of invoice information.

Who is responsible for contacting each vendor to redirect the invoices?2019-06-20T08:57:00-04:00

RadiusPoint will take full responsibility of notifying the vendor to redirect the paper invoices and to set up electronic invoices during the set up time period to get the invoices included in the solution management.

How quickly are the invoices processed?2019-06-20T08:55:58-04:00

RadiusPoint will process the invoices within a two day time period.  This fast turnaround time will typically eliminate any late fee or disconnect service issues.

Will the solution identify past due invoices before Disconnects occur?2012-11-27T14:44:31-05:00

RadiusPoint works the Missing Bill report on a daily basis.  ExpenseLogic has the Missing Bill report as a standard report that will allow our team to search for invoices that have not been received within a specific time period.  The Missing Bill report feature also allows for tracking of the conversations with the vendors to retrieve the invoices and reminders if the invoice is not received and entered within a specific timeframe.

How can we view our invoice images?2012-11-27T14:44:05-05:00

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There are multiple places within ExpenseLogic that you will be able to view your invoice information and the actual invoice image.   In addition, an Image file can be provided weekly, if required.

How much time is going to be needed to interact with the solution provider’s team?2012-11-27T14:43:24-05:00

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The goal is to drastically reduce the amount of time that your team has to interact with your vendors.  Questions that occur on the invoices such as new services added would be questioned by RadiusPoint however many of these type of questions can be resolved by copying RadiusPoint on the orders to the vendors.

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Is the RadiusPoint solution the right one for your company?

If you are ready to get started, click Request a Free Consultation and let’s schedule a time to discuss your needs and challenges.

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What are some of your Needs and Challenges?

Learn how the RadiusPoint Solution can assist you. Click Below to explore common needs and challenges.

Not enough personnel

How many invoices can your team process in a day’s time?  Do you have enough people to get all of the invoices paid on time to avoid disconnects and service interruptions?

In today’s tight labor market, ensuring that your invoices are paid on time can be a never ending issue.  Getting behind is not an option but happens often when more invoices come in to be processed but there is not enough staff to handle the work.

Too many invoices to process on time

How many invoices can your team process in a day’s time? Do you have enough people to get all of the invoices paid on time to avoid disconnects and service interruptions?

In today’s tight labor market, ensuring that your invoices are paid on time can be a never ending issue. Getting behind is not an option but happens often when more invoices come in to be processed but there is not enough staff to handle the work.

Some issues that we have resolved for current clients:

  • Eliminate the paper invoices
  • Eliminate late fees
  • Break down the invoice information into intelligent reporting
  • Creation of Accrual files

Read more

Vendor Contract issues

Managing the contract is the first step in ensuring that the rates promised during the sourcing and proposal process are being delivered. It assures and that any rate changes and discounts are realized on your bottom line. With RadiusPoint, all contracts can be attached in the software for easy desktop retrieval. Contracted rates are used to audit each applicable line item on the invoice.

ExpenseLogic can set a limit for any line item detail identified in a contract, creating one of the most thorough continuous audits in the industry. Meticulous management of the contract ensures that the rates promised during the Proposal and Sourcing phases are being delivered, and that the savings show up on your bottom line.

Contract Management is easy with ExpenseLogic’s Contract Management database. The Contract Management database ties the service or devices and equipment with the contract and gives the capability to view the actual contract document. Email notification 90, 60 days prior to expiration ensures that your contract expirations won’t be missed.

Amazing credits/savings that RadiusPoint has achieved for our Clients.

  • A Financial Services firm avoided $2,711.15 in monthly charges on a water invoice. ExpenseLogic identified the error by meter and it was found that there was a leak at the location. The vendor agreed to credit over the normal usage.
  • Over 800 phone lines for a salvage parts dealer that were not on the client’s long distance invoice that resulted in over $10K per month in savings.
  • A Nationwide retailer of Eye Glasses and Contacts with 800 locations saved $203,282.86 in 2017 due to optimization of electric and gas services in their deregulated states.
  • $1.4MM in errors billed on transportation companies wireless invoices for incorrect data plans. Credits were applied to the invoices and the plans were corrected.
  • Over $500K in credits for a client in 2016 from AT&T for contract rates overages. + $52K in credits for a Healthcare client for lines that were supposed to have been canceled but the vendor didn’t follow through.

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Errors on Invoices that need research

Billing errors are the scourge of an efficient organization, and most companies don’t have the time or personnel for auditing and reconciliation of every invoice.  RadiusPoint’s invoice audits, error identification and reconciliation produce a savings of over 25% with no sales, no carrier or vendor changes required.

The reason is RadiusPoint’s software ExpenseLogic, takes the guesswork out of auditing and reconciling invoices on a monthly basis. Limits are set for each line item and then ExpenseLogic audits against them on each and every invoice for maximum vendor accountability.  This billing invoice validation process is a proactive expense management approach and a proven method for saving money.

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Late Fees From Vendor

Service disconnects can be costly, not only from the time it takes to research the past due charges, but also from the reconnection fees and service interruptions. Loss of business can cost thousands of dollars for each day that a location cannot conduct business. Avoiding the service interruptions should be priority number one for any Accounts Payable department.

The RadiusPoint Invoice Processing service tracks the entire lifecycle of an invoice. The ExpenseLogic platform helps you manage the accuracy, processing, and payment of your telecom invoices. This includes loading both paper and electronic invoices into the system, coding the charges, creating an exceptions report, setting up approval for payment, and interfacing with your current financial systems.

Read more

Disconnection of services?

Service disconnects can be costly, not only from the time it takes to research the past due charges, but also from the reconnection fees and service interruptions. Loss of business can cost thousands of dollars for each day that a location cannot conduct business. Avoiding the service interruptions should be priority number one for any Accounts Payable department.

The RadiusPoint Invoice Processing service tracks the entire lifecycle of an invoice. The ExpenseLogic platform helps you manage the accuracy, processing, and payment of your telecom invoices. This includes loading both paper and electronic invoices into the system, coding the charges, creating an exceptions report, setting up approval for payment, and interfacing with your current financial systems.

Some issues that we have resolved for current clients:

  • Eliminate the paper invoices
  • Eliminate late fees
  • Break down the invoice information into intelligent reporting
  • Creation of Accrual files

Read more

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